CITY OF KNOXVILLE PENSION BOARD
MINUTES
Thursday – January 10, 2008
8:15 A.M.
917B E. 5TH AVENUE
The regular meeting of the City of Knoxville Pension Board was held in the Pension Board Conference Room at 917 E. 5th Avenue at 8:15 a.m. on January 10, 2008.
Present were: Mr. Greg Coker, Mr. Joe Hackney, Mr. Buddy Harrell, Ms. Barbara Pelot, Ms. Robin Shelton, Mr. Michael Cherry and Attorney Bud Gilbert.
Also present: Mr. John C. Pannell and Ms. Theressa Upchurch with HG&A Associates.
CALL TO ORDER:
Ms. Pelot presided and called the meeting to order at 8:17 a.m.
APPROVAL OF REGULAR MEETING MINUTES FOR December 13, 2007.
Mr. Harrell made a motion to approve the December 13, 2007, meeting minutes. Mr. Hackney seconded the motion. The motion carried unanimously by the members present.
APPROVAL OF REVISED AGENDA:
The Revised Agenda was approved without objection. Exhibit 1
Mr. Coker arrived at 8:20 a.m.
Audit Presentation
2006 – 2007 Audit Report & Financial Statement – John Pannell
Mr. John Pannell of HG&A Associates made a presentation to the Pension Board of the annual audit for fiscal year July 1, 2006 through June 30, 2007. A copy is on file in the Pension Office.
Motion: Ms. Shelton made a motion to approve the Audit Report – June 30, 2006 and June 30, 2007. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
CONTRACTS: None
ADMINISTRATIVE MATTERS:
Fiduciary Education
Mr. Cherry suggested that a meeting be scheduled with the Board so that Attorney Gilbert could lead the Board in a session on fiduciary education.
Motion: Ms. Shelton made a motion to schedule a fiduciary education session on Tuesday, January 22, 2008, from noon until 2:00 p.m. Mr. Coker seconded the motion. The motion carried unanimously by the members present.
EXECUTIVE DIRECTOR COMMENTS:
Personnel Committee
Mr. Cherry advised the Board that a personnel committee member needed to be selected to replace Scott Calloway, whose term as board member and personnel committee member ended December 31, 2007.
Motion: Ms. Shelton nominated Mr. Hackney as personnel committee member to replace Scott Calloway and made a motion that the two existing members, Mr. Buddy Harrell and Mr. Greg Coker remain on the committee. Mr. Coker seconded the motion. The motion carried unanimously by the members present.
ATTORNEY COMMENTS:
2008 Charter Amendments – Exhibit 2
Attorney Gilbert distributed to the Board a 2008 Charter Amendment Timetable and plans to review with the Board a listing of proposed charter amendments at the February meeting. Mr. Cherry advised the Board that he would forward copies of the timetable to all the employee groups and City Council members.
ENROLLMENTS:
The following General Government employees have filed applications to become members of the Plan G1 pension system.
Jeremy Alexander
Steven R. Anderson
Susanna S. Bass
Linda Kaye Clevenger
Jennifer M. Coe
Zane Collette
Doyle R. Hunter
Kevin Johnson
Todd E. Lyons
Janice M. McClelland
Garrett McKinney
Avice E. Reid
Rudolfo P. Reyes
Joshua M. Roberts
Anthony Rodgers
Justin Schreieck
Jeffrey D. Scott
William Snodgrass
Keri Sokoloski
Edell Steele
Joseph B. Toole
Jacob D. Tucker
Eric W. Webb
Motion: Mr. Harrell made a motion to approve these applications for enrollment in the Plan G1 pension system. Mr. Coker seconded the motion. The motion carried unanimously by the members present.
WITHDRAWALS:
The following employee(s) have filed applications to withdraw employee pension contributions plus 4% interest and the supplemental retirement account as applicable in Plan G Option 1.
Richard Abernathy, General Government, G1 – Non-vested
Matthew Bradburn, General Government, G1 – Non-vested
William Cade, General Government, G1 – Non-vested
Mike Fernandez, General Government, G1 – Vested
Starla Hartless, Police Dept., Plan C – Non-vested
Elijah Mitchell, Fire Dept., Plan C - Vested
Becky Pearsall, General Government, G1 – Vested
Clevon Thompson, General Government, G1 – Non-vested
Motion: Ms. Shelton made a motion to approve these applications for withdrawal of employee contributions. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR EARLY RETIREMENT: PLAN A
CHARTER SECTION 1360.17
Rebecca Toppins, Schools Certified Option A-9
100% with reinstatement
Date of birth, August 22, 1952: 55 years of age
Total City credited service: 11 years 2 months
Total County credited service: 20 years 6 months
Total credited service: 31 years 8 months
Last date of employment with City: June 1987
Last date of employment with County: December 2007
Average base earnings for 4 years, $400.00 x 75% = $3.00
Average excess earnings for 4 years, $1,094.01 x 1.50% = $16.41
making a total of $19.41 benefit per year of service. $19.41 x 11.1667 =
$216.75 x ER Factor .5245 = $113.69. Ms. Toppins chose Option A-9 – 100% with reinstatement to James David Toppins, spouse. $113.69 x .8660 =
$98.45 City pension effective January 1, 2008.
The City benefit payment is determined using City only salaries and City service time. The City benefit does not include any County service. The total amount of the combined City and County benefit is $970.46.
25 years required for Early retirement. Supreme Court ruling entitles retiree to combine City & County credited service.
Motion: Mr. Harrell made a motion to approve this application for Early retirement payable under Option A-9. Mr. Coker seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR NORMAL RETIREMENT: PLAN C
CHARTER SECTION 1390.6
Douglas R. Ryerkerk, Police Department Uniformed Option A-6
100% without reinstatement
Date of birth, February 23, 1954: 53 years of age
Total credited service: 29 years 10 months 24 days
Average monthly salary for 2 highest 12 month periods, $4,541.84 x 2.5% =
$113.55 x 29.89909 = $3,395.04. Mr. Ryerkerk chose Option A-6 – 100% without reinstatement to Cheryl A. Ryerkerk. $3,395.04 x .9193 =
$3,121.06 pension effective January 1, 2008.
Motion: Mr. Hackney made a motion to approve this application for Normal retirement payable under Option A-6. Ms. Shelton seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR RETIREMENT: PLAN G2 – NORMAL
CHARTER SECTION 1360.12
James E. Bryant, General Government No Option
Date of birth, April 19, 1944: 63 years of age
Total credited service: 30 years 2 months 30 days
Average monthly salary for 2 highest 12 month periods, $3,789.35 x .021 =
$79.58 x 30.24886 =
$2,407.20 pension effective January 1, 2008.
Motion: Ms. Shelton made a motion to approve this application for a Normal retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR PARTICIPATION IN THE DELAYED RETIREMENT OPTION PROGRAM (DROP): PURSUANT TO CHARTER SECTION 1390.22 – PLAN C.
The following employees have chosen a Delayed Retirement Option and will receive a one-time payment of the accumulated monthly benefits on termination of employment with the City of Knoxville.
Garry W. Campbell, Police Department Uniformed Option A-8
75% with reinstatement
Date of birth, January 1, 1957: 51 years of age
Total credited service: 30 years 27 days
Average monthly salary for 2 highest 12 month periods, $4,497.99 x 2.5% =
$112.45 x 30 = $3,373.50. Mr. Campbell chose Option A-8 – 75% with reinstatement to Connie D. Campbell, spouse. $3,373.50 x .9581 =
$3,232.15 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement payable under Option A-8. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Herbert Earl Householder, Fire Department Uniformed Option A-9
100% with reinstatement
Date of birth, February 2, 1957: 50 years of age
Total credited service: 28 years 8 months 27 days
Average monthly salary for 2 highest 12 month periods, $4,050.45 x 2.5% =
$101.26 x 28.74064 = $2,910.28. Mr. Householder chose Option A-9 – 100% with reinstatement to Cathy L. Householder, spouse. $2,910.28 x .9303 =
$2,707.43 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement payable under Option A-9. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Donald R. Lee, Fire Department Uniformed Option A-9
100% with reinstatement
Date of birth, December 19, 1950: 57 years of age
Total credited service: 34 years 2 months 10 days
Average monthly salary for 2 highest 12 month periods, $4,578.92 x 2.5% =
$114.47 x 30 = $3,434.10. Mr. Lee chose Option A-9 – 100% with reinstatement to Rhonda Sue Lee, spouse. $3,434.10 x .9045 =
$3,106.14 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement payable under Option A-9. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Gregory M. Peterson, Fire Department Uniformed No Option
Date of birth, March 11, 1950: 57 years of age
Total credited service: 35 years 10 months 9 days
Average monthly salary for 2 highest 12 month periods, $4,054.46 x 2.5% =
$101.36 x 30 =
$3,040.80 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
William C. Roehl, Police Department Uniformed Option A-4
50% without reinstatement
Date of birth, May 3, 1957: 50 years of age
Total credited service: 30 years 27 days
Average monthly salary for 2 highest 12 month periods, $6,530.50 x 2.5% =
$163.26 x 30 = $4,897.80. Mr. Roehl chose Option A-4 – 50% without reinstatement to Constance G. Roehl, spouse. There is no reduction for A-4 – 50% Joint & Survivor option to a spouse in Plan C.
$4,897.80 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement payable under Option A-4. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Russell M. Saylor, Police Department Uniformed Option A-4
50% without reinstatement
Date of birth, September 12, 1957: 50 years of age
Total credited service: 26 years 1 month 15 days
Average monthly salary for 2 highest 12 month periods, $4,321.67 x 2.5% =
$108.04 x 26.12443 = $2,822.48. Mr. Saylor chose Option A-4 – 50% without reinstatement to Linda J. Saylor, spouse. There is no reduction for A-4 – 50% Joint & Survivor option to a spouse in Plan C.
$2,822.48 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement payable under Option A-4. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Lloyd N. Smith, Fire Department Uniformed No Option
Date of birth, October 21, 1943: 64 years of age
Total credited service: 30 years 4 months 24 days
Average monthly salary for 2 highest 12 month periods, $4,398.74 x 2.5% =
$109.97 x 30 =
$3,299.10 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
James R. Stephens, Fire Department Uniformed Option A-9
100% with reinstatement
Date of birth, October 9, 1951: 56 years of age
Total credited service: 34 years 2 months 24 days
Average monthly salary for 2 highest 12 month periods, $4,472.71 x 2.5% =
$111.82 x 30 = $3,354.60. Mr. Stephens chose Option A-9 – 100% with reinstatement to Gail C. Stephens, spouse. $3,354.60 x .9269 =
$3,109.38 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Mr. Hackney made a motion to approve this application for DROP retirement payable under Option A-9. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR PARTICIPATION IN THE DELAYED RETIREMENT OPTION PROGRAM (DROP): PURSUANT TO CHARTER SECTION 1371.8 – PLAN G.
The following employee has chosen a Delayed Retirement Option and will receive a one-time payment of the accumulated monthly benefits on termination of employment with the City of Knoxville.
Marilyn S. Watson, General Government – Plan G2 Option A-8
75% with reinstatement
Date of birth, September 11, 1953: 54 years of age
Total credited service: 30 years 6 months 20 days
Average monthly salary for 2 highest 12 month periods, $3,523.67 x .021 =
$74.00 x 30.55479 = $2,261.05. Ms. Watson chose Option A-8 – 75% with reinstatement to Michael B. Watson, spouse. $2,261.05 x .9095 =
$2,056.42 pension effective January 1, 2008.
DROP complete December 31, 2009.
Motion: Ms. Shelton made a motion to approve this application for DROP retirement payable under Option A-8. Mr. Coker seconded the motion. The motion carried unanimously by the members present.
APPROVAL OF INVOICES FOR PROFESSIONAL SERVICES: (GREEN TAB)
Bryan, Pendleton, Swats & McAllister – Actuary (November 2007) $26,498.00
HG&A Associates – Auditor (for year ended June 30, 2007) 8, 600.00
State Street – Trustee (November – 2007) 3,322.10 State Street – Custodial (October – 2007) 8,333.33
State Street – Custodial (November – 2007) 8,455.22
Mr. Cherry, Executive Director, has reviewed the bills and certifies that they are consistent with the services provided and are within the budgeted figures of the system’s financial plan.
Motion: Mr. Coker made a motion to pay these invoices. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
ELECTION OF OFFICERS – CHAIR, VICE-CHAIR & SECRETARY FOR 2008
Motion: Mr. Harrell made a motion to elect Mayor Haslam as Chair. Mr. Hackney seconded the motion. The motion carried.
Motion: Ms. Shelton made a motion to elect Mr. York as Vice-Chair. The motion carried.
Motion: Mr. Harrell made a motion to elect Ms. Pelot as Secretary. The motion carried.
INVESTMENT MATTERS:
Manager Reviews
Mr. Cherry advised the Board that two money managers, Aberdeen Asset Management and Principal Global Investors, would make their presentations at the February meeting. Mr. Cherry also mentioned that Investment Consultant, Dan Holmes, would be present for the March meeting, instead of February, when the asset liability study would be ready for presentation to the Board.
OTHER:
Disabilities
Attorney Gilbert gave a brief summary to the Board of how disability applications are reviewed.
PUBLIC COMMENTS: None
ADJOURNMENT:
There being no further business, the following motion was made:
Motion: Mr. Harrell made a motion to adjourn the meeting at 9:34 a.m. Mr. Coker seconded the motion. The motion carried unanimously by the members present.
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Chair
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Date
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