CITY OF KNOXVILLE PENSION BOARD
MINUTES
THURSDAY – January 11, 2007
8:15 A.M.
917B E. 5TH AVENUE
The regular meeting of the City of Knoxville Pension Board was held in the Pension Board Conference Room at 917 E. 5th Avenue at 8:15 a.m. on January 11, 2007.
Present were: Mr. Scott Calloway, Mr. Greg Coker, Mr. Buddy Harrell, Mr. Stephen King, Mr. Larry Martin, Mr. Michael Cherry and Attorney Bud Gilbert.
Also present: Mr. John Pannell and Ms. Teressa Upchurch with HG&A Associates; Lt. Cheri Matlock, Knoxville Police Department; Mr. Robert Taylor, State Street Corporation.
CALL TO ORDER:
Mr. Calloway presided and called the meeting to order at 8:20 a.m.
Audit Presentation
2005 – 2006 Audit Report & Financial Statement – John Pannell
Mr. John Pannell of HG&A Associates made a presentation to the Pension Board of the annual audit for fiscal year July 1, 2005 through June 30, 2006. A copy is on file in the Pension Office.
Motion: Mr. Martin made a motion to approve the Audit Report – June 30,
2005 and June 30, 2006. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
ELECTION OF OFFICERS - CHAIR, VICE-CHAIR & SECRETARY FOR 2007
Motion: Mr. Harrell made a motion to elect Mayor Haslam as Chair. Mr. Martin seconded the motion. The motion carried.
Motion: Mr. Martin made a motion to elect Mr. Calloway as Vice-Chair. Mr. Coker seconded the motion. The motion carried. Mr. Calloway abstained.
Motion: Mr. Martin made a motion to elect Ms. Pelot as Secretary. Mr. Harrell seconded the motion. The motion carried.
APPROVAL OF REGULAR MEETING MINUTES FOR December 14, 2006:
Mr. Harrell made a motion to approve the December 14, 2006, meeting minutes. Mr. King seconded the motion. The motion carried unanimously by the members present.
APPROVAL OF REVISED AGENDA: Exhibit 1
The Revised Agenda was approved without objection.
Mr. Gilbert arrived at 8:30 a.m.
Robert Taylor - State Street
Mr. Cherry introduced Mr. Robert Taylor with State Street to the Board, and Mr. Taylor thanked the Board for renewing the custody and securities lending contract for a five year term.
CONTRACTS:
ADMINISTRATIVE MATTERS:
Post Retirement Benefit Summary - Exhibit 2
Mr. Cherry provided the Board with a monthly benefit increase summary detailing COLA increases which were applied to the January 2007 benefit payments.
Cadogan Management
Mr. Cherry advised the Board that the contract with one of the two new Hedge Fund Managers, Cadogan Management, had been completed and funding of $18 million was transferred on January 1, 2007. Mr. Cherry also advised the Board that the AQR, new small cap value manager, contract documents have been reviewed, and he planned to fund the AQR account by February 1, 2007 with funding to be transferred from TCW.
Mr. Cherry told the Board that Dan Holmes planned to have a rebalancing report ready by February 2007.
Pension Protection Act
Mr. Cherry explained the new Pension Protection Act of 2006 to the Board, applying only to public safety retirees from the Police and Fire Departments to elect to have $3,000 of their retirement income reported as non-taxable for health insurance premiums. Mr. Cherry informed the Board that until there is additional guidance from the IRS on the applicability of the Act, only a retired member who elects to have the insurance premiums reported as non-taxable will be affected in 2007.
Mr. Cherry advised the Board that he would be sending letters to the applicable members soon, informing them about the Pension Protection Act.
EXECUTIVE DIRECTOR COMMENTS: None
ATTORNEY COMMENTS:
SALARY REVIEW/BONUS POLICY – PENSION SYSTEM – Exhibit 3
Attorney Gilbert distributed to the Board a draft policy statement for Pension Board Salary reviews and bonus policy, which the Board requested Mr. Gilbert prepare at the November board meeting.
After a discussion by the Board, they directed Attorney Gilbert to make some revisions to the draft, which Mr. Gilbert agreed to do and submit back to the Board when completed.
ENROLLMENTS:
The following General Government employees have filed applications to become members of the Plan G1 pension system.
Brian Stanifer
Motion: Mr. Harrell made a motion to approve these applications for enrollment in the Plan G1 pension system. Mr. Martin seconded the motion. The motion carried unanimously by the members present.
The following Police Department employees have filed applications to become a member of the Plan C pension system.
Adam R. Broome
Amanda J. Bunch
Dona S. Carberry
Brian J. Claflin
Caleb E. Crothers
Marty D. Cruze
Taylor A. Davis
Nicholas Ferro
Brent L. Gardner
Jonathan A. Harris
Starla L. Hartless
James C. Hunley
Michael Jung Joo
Andrew M. Keith
Julie A. Kvam
Jeremy A. McCord
Jammel D. McCuien
Alan P. Meisheld
Ben R. Munro
Eric B. Razote
Christopher S. Sheldon
Guy A. Smith
John E. Stevens, II
Steven R. Taylor, Jr.
Saundra L. Townsend
Brandon D. Wardlaw
Motion: Mr. Martin made a motion to approve these applications for enrollment in the Plan C pension system. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
WITHDRAWALS:
The following employee(s) have filed applications to withdraw employee pension contributions plus 4% interest and the supplemental retirement account as applicable in Plan G Option 1.
Theodore Butler, General Government, G1 – Vested
James Campbell, Police Dept., Plan C – Non-vested
Arnold J. Davis, III, General Government, G1 – Non-vested
Melanie Jones, General Government, G1 – Non-vested
Christopher Kinney, General Government, G1 – Non-vested
Harry McGuffee, Police Dept., Plan C – Vested
Motion: Mr. Martin made a motion to approve these applications for withdrawal of employee contributions. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
RETIREMENTS:
APPLICATION FOR RETIREMENT: PLAN A
CHARTER SECTION 1360.12
Beverly Hundley, Schools Certified Option B-12
15 Yr. Certain & Life
Date of birth, June 20, 1944: 62 years of age
Total City credited service: 11 years
Total County credited service: 19 years
Total credited service: 30 years
Last date of employment with City: June 1987
Last date of employment with County: December 2006
Average base earnings for 4 years, $400.00 x .75% = $3.00
Average excess earnings for 4 years, $1,049.76 x 1.50% = $15.75
making a total of $18.75 benefit per year of service. $18.75 x 11 =
$206.25. Ms. Hundley chose Option B-12 – 15 Yr. Certain & Life to Harold E. Hundley, spouse. $206.25 x .9079 =
$187.25 City pension effective January 1, 2007.
The City benefit payment is determined using City only salaries and City service time.
The City benefit does not include any County service.
The total amount of the combined City and County benefit is $1,487.41.
Motion: Mr. Martin made a motion to approve this application for normal retirement payable under Option B-12. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR EARLY RETIREMENT: PLAN A
CHARTER SECTION 1360.17
Lydia Cole, Schools Certified No Option
Date of birth, January 31, 1945: 61 years of age
Total City credited service: 17 years 11 months
Total County credited service: 19 years 6 months
Total credited service: 37 years 5 months
Last date of employment with City: June 1987
Last date of employment with County: December 2006
Average base earnings for 4 years, $400.00 x .75% = $3.00
Average excess earnings for 4 years, $1,538.95 x 1.50% = $23.08
making a total of $26.08 benefit per year of service. $26.08 x 17.91667 =
*$467.27 pension effective January 1, 2007.
*No early reduction factor applied since participant is within 6 months and 1 day of next birthday.
The City benefit payment is determined using City only salaries and City service time.
The City benefit does not include any County service.
The total amount of the combined City and County benefit is $2,163.43.
25 years required for Early retirement. Supreme Court ruling entitles retiree to combine City & County credited service.
Motion: Mr. Martin made a motion to approve this application for early retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Harry C. Smith, Schools Certified Option A-7
50% with reinstatement Date of birth, July 13, 1949: 57 years of age
Total City credited service: 11 years
Total County credited service: 19 years 5 months
Total credited service: 30 years 5 months
Last date of employment with City: June 1987
Last date of employment with County: December 2006
Average base earnings for 4 years, $400.00 x .75% = $3.00
Average excess earnings for 4 years, $1,270.74 x 1.50% = $19.06
making a total of $22.06 benefit per year of service. $22.06 x 11 =
$242.66 x ER factor .6260 = $151.91. Mr. Smith chose Option A-7 – 50% with reinstatement to Linda F. Smith, spouse. $151.91 x .9185 =
$139.53 pension effective January 1, 2007.
The City benefit payment is determined using City only salaries and City service time.
The City benefit does not include any County service.
The total amount of the combined City and County benefit is $1,003.34.
25 years required for Early retirement. Supreme Court ruling entitles retiree to combine City & County credited service.
Motion: Mr. Martin made a motion to approve this application for early retirement payable under Option A-7. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR RETIREMENT: PLAN G2 – RULE OF 80
CHARTER SECTION 1371.4
James K. Hudson, General Government Option C – Cash Refund
Date of birth, October 12, 1945: 61 years of age
Total credited service: 21 years 2 months 25 days
Average monthly salary for 2 highest – 12 month periods, $3,462.97.
$3,462.97 x .021 = $72.72 x 21.23516 = $1,544.22. Mr. Hudson chose Option C – Cash Refund to Rebecca Wade, spouse. $1,544.22 x .9453 =
$1,459.75 pension effective January 1, 2007.
Motion: Mr. Martin made a motion to approve this application for Rule of 80 retirement payable under Option C. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR DEFERRED RETIREMENT: PLAN G2
CHARTER SECTION 1360.28
Victor H. Ashe, General Government Option A-7
50% with reinstatement
Date of birth, January 1, 1945: 62 years of age
Total credited service: 16 years
Average monthly salary for 2 highest – 12 month periods, $9,166.80.
$9,166.80 x .021 = $192.50 x 16 = $3,080.00. Mr. Ashe chose Option A-7 – 50% with reinstatement to Martha Ashe, daughter. $3,080.00 x .8109 =
$2,497.57 pension effective January 1, 2007.
Motion: Mr. Martin made a motion to approve this application for Deferred retirement payable under Option A-7. Mr. Coker seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR PARTICIPATION IN THE DELALYED RETIREMENT OPTION PROGRAM (DROP): PURSUANT TO CHARTER SECTION 1390.22 – PLAN C.
The following employee has chosen a Delayed Retirement Option and will receive a one-time payment of the accumulated monthly benefits on termination of employment with the City of Knoxville.
Gary L. Anders, Police Department Uniformed No Option
Date of birth, October 8, 1951: 55 years of age
Total credited service: 28 years 1 month 26 days
Average monthly salary for 2 highest 12 month periods, $4,009.05 x 2.5% =
$100.23 x 28.15457 =
$2,821.93 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Martin made a motion to approve this application for DROP retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Larry E. Grant, Police Department Uniformed Option A-6
100% without reinstatement
Date of birth, September 26, 1950: 56 years of age
Total credited service: 31 years 2 months 5 days
Average monthly salary for 2 highest 12 month periods, $4,807.03 x 2.5% =
$120.18. $120.18 x 30 = $3,605.40. Mr. Grant chose Option A-6 – 100% without reinstatement to Phyllis K. Grant, spouse. $3,605.40 x .9164 =
$3,303.99 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Martin made a motion to approve this application for DROP retirement payable under Option A-6. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Vicky J. Hill, Fire Department Uniformed No Option
Date of birth, October 17, 1954: 52 years of age
Total credited service: 30 years 3 months 11 days
Average monthly salary for 2 highest 12 month periods, $3,044.18 x 2.5% =
$76.10 x 30 =
$2,283.00 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Martin made a motion to approve this application for DROP retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Kenneth F. Milligan, Fire Department Uniformed No Option
Date of birth, March 1, 1947: 59 years of age
Total credited service: 36 years 4 days
Average monthly salary for 2 highest 12 month periods, $4,035.95 x 2.5% =
$100.90 x 30 =
$3,027.00 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Martin made a motion to approve this application for DROP retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
Harry R. Morie, Fire Department Uniformed No Option
Date of birth, November 6, 1948: 58 years of age
Total credited service: 34 years 4 months 11 days
Average monthly salary for 2 highest 12 month periods, $3,456.13 x 2.5% =
$86.40 x 30 =
$2,592.00 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Martin made a motion to approve this application for DROP retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
James E. Wilson, Police Department Uniformed No Option
Date of birth, November 27, 1944: 62 years of age
Total credited service: 28 years 6 months 26 days
Average monthly salary for 2 highest 12 month periods, $4,496.88 x 2.5% =
$112.42 x 28.57123 =
$3,211.98 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Martin made a motion to approve this application for DROP retirement. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
APPLICATION FOR PARTICIPATION IN THE DELALYED RETIREMENT OPTION PROGRAM (DROP): PURSUANT TO CHARTER SECTION 1371.8 – PLAN G.
The following employee has chosen a Delayed Retirement Option and will receive a one-time payment of the accumulated monthly benefits on termination of employment with the City of Knoxville.
Jack A. Barnes, General Government – Plan G2 No Option
Date of birth, February 12, 1931: 75 years of age
Total credited service: 27 years 3 months
Average monthly salary for 2 highest – 12 month periods, $6,487.91 =
$6,487.91 x .021 = $136.25 x 27.250 =
$3,712.81 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Harrell made a motion to approve this application for DROP retirement. Mr. Martin seconded the motion. The motion carried unanimously by the members present.
Marvin H. Begley, General Government – Plan G2 Option A-6
100% without reinstatement
Date of birth, July 7, 1940: 66 years of age
Total credited service: 28 years 4 months 9 days
Average monthly salary for 2 highest – 12 month periods, $2,776.86 =
$2,776.86 x .021 = $58.31 x 28.35799 =
$1,653.55. Mr. Begley chose Option A-6 – 100% without reinstatement to Polly Jo Begley, spouse. $1,653.55 x .8084 =
$1,336.73 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Harrell made a motion to approve this application for DROP retirement payable under Option A-6. Mr. Martin seconded the motion. The motion carried unanimously by the members present.
William Roberson, Jr., General Government – Plan G2 Option A-4
50% without reinstatement
Date of birth, July 20, 1947: 59 years of age
Total credited service: 23 years 5 months 7 days
Average monthly salary for 2 highest – 12 month periods, $2,758.82 =
$2,758.82 x .021 = $57.94 x 23.43584 =
$1,357.87. Mr. Roberson chose Option A-4 – 50% without reinstatement to William Kennebrew, nephew. $1,357.87 x .8708 =
$1,182.43 pension effective January 1, 2007.
DROP complete December 31, 2008.
Motion: Mr. Harrell made a motion to approve this application for DROP retirement payable under Option A-4. Mr. Martin seconded the motion. The motion carried unanimously by the members present.
APPROVAL OF INVOICES FOR PROFESSIONAL SERVICES:
Bryan, Pendleton, Swats & McAllister – Actuary (November 2006) $16,799.00
Mr. Cherry, Executive Director, has reviewed the bills and certifies that they are consistent with the services provided and are within the budgeted figures of the system’s financial plan.
Motion: Mr. Martin made a motion to approve payment for these bills. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
OTHER:
INVESTMENT MATTERS:
PUBLIC COMMENTS: None
ADJOURNMENT:
There being no further business, the following motion was made:
Motion: Mr. Coker made a motion to adjourn the meeting at 9:22 a.m. Mr. Harrell seconded the motion. The motion carried unanimously by the members present.
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Acting Chair
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Date
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